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JCP Registration and Status Check

Although there are numerous items bought by DOD for which the data to manufacture is available to anyone who wishes to see it, there is another class of items for which the information controlled by DOD is considered militarily sensitive. This data requires special handling and is released only to companies who have fulfilled certain requirements.

In 1985, the United States and Canada signed a Memorandum of Understanding (MOU) that established the U.S.-Canada Joint Certification Program (JCP). The program was established "to certify contractors of each country for access, on an equally favorable basis, to unclassified technical data disclosing critical technology" controlled in the U.S. by Department of Defense Directive 5230.25 and, in Canada, by the Technical Data Control Regulations.

Most build-to-print items are export controlled and require a JCP registration in order to obtain the technical data package, have a bid considered or receive an award. The registration process is accomplished by downloading and filling out the Form DD2345 from the JCP web site. NOTE: it is very common for web browsers to find the certificate of this (and other) government sites as indicating a possible threat. This condition has existed for years, and we have consistently used the "proceed anyway" option in the browser.

Download the Form DD2345 from this site. It is a two-page form with the second page being brief instructions. Click here for the detailed instructions for filling out the form. Pay attention to the paragraph at the top of the form that states:

MAIL THE ORIGINAL, COMPLETED FORM AND A COPY OF YOUR COMPANY'S INCORPORATION CERTIFICATE, STATE/ PROVINCIAL BUSINESS LICENSE, SALES TAX IDENTIFICATION FORM OR OTHER DOCUMENTATION WHICH VERIFIES THE LEGITIMACY OF THE COMPANY TO:

The purpose of JCP is to establish your location within the US or Canada. These required attachments are critical in that they provide validation of your location by a recognizable 3rd party. Be certain in filling in the company name and address that you use precisely the same information that is in your CAGE code record (view your record at www.sam.gov).

Pay particular attention to Block 4-Description of Relative Business Activity. In this section, JCP wants 4 key pieces of information as outlined on the Instructions link provided above. We are recommending some basic text for this section that seems to address their requirements successfully. We suggest that you customize the first sentence to match your particular business.

"We are a manufacturer of precision machined parts and assemblies that are used in land vehicles, aircraft and other applications that are appropriate for our processes. We wish to bid on DLA solicitations for items appropriate for our capabilities. We are seeking JCP certification in order to be able to view the drawings and specifications for export controlled items. Upon receiving JCP approval we will review the controlled documents and make a determination as to our ability produce the item as specified. We review primarily solicitations issued by DLA through DIBBS. JCP approval is required for most of the solicitations posted in DIBBS."

Once you have completed the DD2345 form, signed it and prepared the attachments, scan both the DD2345 and attachments into a PDF files and email them to JCP-Admin@dla.mil. Please allow at least five business days for processing prior to following up for status. The person listed on your DD2345 as Data Custodian will be notified within this timeframe if further information/clarification is required. When it is approved, you will receive an email with a congratulatory letter and a copy of your approved DD2345.

Note: For any and all questions, concerns or issues, please contact the Joint Certification Program Office (JCO) at JCP-Helpdesk@dla.mil

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